Academic Policies-Master of Business Administration
Leave of Absence
Readmission from Leave or Withdrawal
Academic Integrity Policy
Transcripts and Academic Records
- International Students. All international students in F-1 or J-1 status must receive permission from the International Student Services Director prior to dropping any courses that would bring them below the full-time semester minimum. Failure to receive prior permission may result in a termination of the student’s immigration status.
- Financial Aid. Students receiving financial aid (grants, loans, veteran’s benefits, and/or scholarships) should consult with email@example.com prior to dropping any courses that would bring them below the full-time and/or part-time semester minimum to find out if it will have an impact on their financial aid.
- Athletics. Student athletes are required to be enrolled fulltime and may be certified ineligible to compete if they are not enrolled fulltime.
Continuous Enrollment Policy. Students are expected to progress through the MBA program beginning with their initial term of entry and continuing each subsequent term until their degree requirements are met. Programs are structured so that each cohort of students progresses as a group. Failure to enroll at any point during the program signifies separation from the school and program, either by withdrawal and/or leave of absence. When this happens, the student is no longer continuously enrolled and will be removed from active status.
Leave Policy. For students who are temporarily unable to continue their studies due to medical, psychological, financial, or personal reasons should complete the withdrawal form and submit it to firstname.lastname@example.org for review and approval by the Associate Dean. While it is expected that students will extend the courtesy of informing the instructor and their team, this contact does not suffice as an official withdrawal.
Medical leave is a category of non-academic leave. While on leave the student is not considered to be currently enrolled but is considered to be in good standing with the college.
Medical withdrawals will be considered on a case-by-case basis.
Additional Information. International students should consult with the Director of International Student and Scholar Services regarding the effect of a medical leave on their immigration status. Student athletes should consult with the Director of Athletics or the compliance officer to determine if a medical leave will impact their NCAA eligibility. Students receiving financial aid (grants, loans, and/or scholarships) should consult with the Office of Financial Aid before requesting a medical leave to determine the impact on their financial aid when they leave and/or return. For both voluntary and required leaves, the policy on refunds is posted by Student Account Services will apply.
Readmission from Leave or Withdrawal. Students who return to resume their studies must meet the requirements of being in good academic standing, not in violation of the Rollins College Code of Community Standards or the Crummer Academic Integrity Policy, and work with Student Success to determine program of study requirements. Students who are not enrolled for three or more consecutive years will need to re-certify their background information. A student on medical leave who wishes to return, must initiate a request for readmission to email@example.com for review and approval by the Associate Dean. The decision to readmit a student from a medical leave of absence is a provisional judgement which is reviewed on a case-by-case basis.
Registration. To maintain full-time status, students from the MBA programs are required to take a minimum of nine credit hours per term. All students will be automatically registered for all core classes at Crummer.
Students are responsible for registering for their elective courses based on their individual Program of Study. Online registration dates for elective courses will be forwarded to students via their Rollins email account prior to the start of registration. Course schedules, registration procedures and instructions to register online, and dates for add/drop period are posted on the current students’ web page at: https://crummer.rollins.edu/elective- registration/. It is the responsibility of students to regularly check their Rollins email account. All course schedules, registration dates, drop/add deadlines, refund and withdrawal dates, class cancellation, courseschedule changes, etc., are sent by the Crummer Student Records Office to all currently registered Crummer students via their Rollins email account.
Add/Drop. Drop/add dates will be forwarded to all currently enrolled students via their Rollins email account. Holds on student accounts will prevent schedule changes. Drop/add requests for core classes must be submitted to firstname.lastname@example.org for approval. Online drop/add periods are for elective courses only and must take place within the announced date parameters. Students should be aware of all drop/add, refund and withdrawal dates posted in the Registration Procedures and Refund Policy at: https://crummer.rollins.edu/elective-registration/.
Add/Drop Exception. An exception to the drop/add policy is considered upon offer/acceptance of Domestic and Global Consulting Projects. Those students will be permitted to drop one advanced topic course without penalty and replace it with a consulting project.
Withdrawal Policy. Students may withdraw from classes up until the mid-point of the term by filling out Withdrawal Form. Students who withdraw from a course in this fashion will receive a grade of “W” on their transcript. While it is expected that students will extend the courtesy of informing the instructor and their team, this will not suffice as an official withdrawal. A withdrawal form must have the approval of either the Director of Student Success or Associate Dean and be submitted to the Crummer Student Records Office (email@example.com). The refund policy with specific dates for withdrawal is published on the Student Account Services website at www.rollins.edu/sas. Students who withdraw after the mid-point of the term or stop attending class without notifying the student records office will receive an “F” for the course. This grade is equivalent to a failure and will be factored into the student’s GPA. Students who do not attend a class they have been registered for will receive a failing grade at the end of the semester. Medical withdrawals will be considered on a case-by-case basis.
Wait Lists. Students placed on wait lists will be notified via Rollins email if space becomes available. Students will have 24 hours from the time of the email being sent to respond or the student will be automatically removed from the wait list and the space will be given to the next student in line.
Course Overloads. Students may not register for a course overload until all required courses have been completed. Students seeking an overload must have a minimum grade point average of 3.6 and approval from the Associate Dean is required.
Consulting Projects. These are faculty led consulting projects that students must apply and be accepted to. Only one may be taken during the Program of Study for a total of three (3) elective credits. Students may only use three (3) credits of consulting projects toward a concentration. Some courses and consulting projects maybe used toward different concentrations. Please contact firstname.lastname@example.org for details.
Employment/Extra Curricular Activities. Students acknowledge that the academic program takes precedence over full-time, part-time, and internship work as well as extracurricular activities and collegiate sports. An unexcused absence from class, team meeting, or mandatory session due to work or extracurricular activities maybe reflected in a student’s grade.
Grades are available within two weeks after each term has ended. Grades are defined as follows.
A - Indicates consistently excellent work
B - Indicates work that is of the quality expected in graduate study
C - Indicates work that is below the quality expected in graduate study
F - Indicates work that is unacceptable in graduate level study
I - Indicates that the student and instructor have had a verbal agreement that outstanding work will be completed and the grade changed to A, B, C, or F by the mid-point of the following term (unless otherwise noted by the instructor) or the grade will be changed from an I to an F.
W - Withdrawal (does not count in GPA)
CR, NCR Credit or No Credit may only be assigned for specifically designated courses.
Grade Point Average. Cumulative grade point average is based on a four-point (4.00) scale. Letter grades are assigned the following numerical equivalents.
Grading Scale. The following scale is used to assign letter grades.
≥ 77%, < 80%
≥ 90%, < 93%
≥ 73%, < 77%
≥ 87%, < 90%
≥ 70%, < 73%
≥ 83%, < 87%
≥ 80%, < 83%
Grade Appeals. Students have 30 days from the date grades are posted to request a grade appeal. Before submitting a grade appeal, students should attempt to contact the instructor to determine whether an error was made, or if the instructor wishes to reconsider the grade. Students who still question their grades should file a grade appeal with the Associate Dean with supporting documentation (for example, evidence of grading irregularities) within 30 days of the grade being posted in MyRollins. The Associate Dean reviews the appeal with the Dean who then determines whether or not there is merit, and whether the appeal request should be sent to a Faculty Review Committee. If it is determined that it needs to go to the Faculty Review Committee, the committee will conduct a thorough investigation. After the investigation, the Faculty Review Committee submits its recommendation to the Dean. The Dean’s decision is final and is based on the recommendation of the Faculty Review Committee. The Associate Dean will communicate the final decision to the student.
Failing Grades/Repeat. Should a student receive an F for a core course they must retake that same course until they achieve a passing grade. If the F is awarded in an elective course, the student may retake the same class or choose another elective, based on course availability. In both cases the original F will remain on the transcript and be averaged into the student’s overall GPA. In cases where the GPA falls below a 2.5 the student will automatically be dismissed from the program.
Dean’s List. Students who complete at least six credits in a given term without any incomplete assignments and achieve at least a 3.6 grade point average are placed on the Dean’s List for that term.
Transfer Credit. A student wishing to take courses at another institution while enrolled at Crummer must receive approval from the Associate Dean prior to enrolling at that institution, which must be accredited by AACSB. A course description and syllabus must be provided by the student before approval is granted. Crummer does not grant academic credit for any course work taken on a non-credit basis at any type of educational institution.
Graduation Requirements. It is the responsibility of each student to make certain that all the course requirements for graduation listed in their Program of Study have been met. If there is any doubt, an Academic Advisor in Student Success should be consulted prior to registration for the last term preceding expected graduation. An Intent to Graduate form must be filed with the Crummer registrar’s team (email@example.com) prior to the term in which graduation is anticipated.
Graduating with Honors - Students who complete their MBA program with a cumulative grade point average of 3.85 or higher will receive the distinction of graduating with honors.
Beta Gamma Sigma - Students who graduate in the top twenty percent of their class in terms of cumulative grade point average will be inducted into Beta Gamma Sigma (BGS), the leading national business honor society.
Academic Standing. Degree candidates are required to complete all course requirements stated on their Program of Study with a minimum grade point average of 2.85. Any student whose average drops below 2.85 will be placed on probation. Students on academic probation may not graduate until a GPA of at least 2.85 is earned. If the average drops below 2.5, the student is automatically dismissed.
Academic Integrity Policy
is to practice a standard of academic integrity that will help our students succeed in their careers and attain their life goals.
Our expectation is that faculty, staff, students, and alumni will maintain the highest academic ethical standards. Leadership is a cornerstone of the Crummer experience and academic integrity is a foundation of leadership.
Our policy is to incorporate academic integrity into a framework of learning. Students who do not adhere to Crummer’s academic policy will meet with an Academic Integrity Panel to discuss their alleged infraction(s). The panel will guide and counsel those students such that theincident(s) and consequence(s) constitute an opportunity to learn.
We define a failure of academic integrity as failing to maintain the high standards of ethical academic behavior expected by of all members of the Crummer Graduate School of Business. The academic integrity policy relates to all course work both in and out of the classroom. Failure of academic integrity includes, but is not limited to:
- PLAGIARISM. Offering the words, facts, or ideas of another person as your own in any academic exercise. Self-plagiarism – the undisclosed reuse of significant portions of your own previously submitted writings in subsequent assignments, articles or reports.
- CHEATING. Using or attempting to use unauthorized materials, information, or study aids in an academic exercise. This includes sharing knowledge of previously administered or current tests. The keeping of tests, papers, and other assignments belonging to former or current students is prohibited. Use of external assistance (e.g., books, notes, websites, calculators, conversations with others) in completing an “in class” or “take home” examination, unless specifically authorized by the professor, is prohibited.
- UNAUTHORIZED COLLABORATION. Collaboration, without specific authorization by the professor, on homework assignments, exam preparations, research projects, take home exams, essays, or other work for which you will receive academic credit.
- SUBMISSION OF WORK PREPARED FOR ANOTHER COURSE. Resubmitting previous work, in whole or in part, for a current assignment without the consent of the current professor(s).
- FABRICATION. Misrepresenting, mishandling, or falsifying information in an academic exercise. For example, creating false information for a bibliography, inventing data for an assignment, or representing a quotation from a secondary source (such as a book review or a textbook) as if it were a primary source.
- FACILITATING ACADEMIC DISHONESTY. Helping another student commit an act of academic dishonesty.
- VIOLATION OF TESTING CONDITIONS. Looking at other students’ answers, allowing other students to look at your test, texting or instant messaging during an exam, and working past allotted time are just a few examples where test conditions may be considered to be violated.
- LYING. Lying is the making of a statement that one knows to be false with the intent to deceive. It includes actions such as (a) lying to faculty, administrators, or staff, and (b) lying to a fellow student.
- TEAMS. The Crummer faculty and administration views any Academic Integrity Code violation committedby a team member or members of a team on any team presentations and/or team assignments to be a violationby the entire team.
- FAILURE TO REPORT AN HONOR CODE VIOLATION. Failure to report occurs when a student has knowledge of or is witness to an act in violation of the Academic Integrity Policy and does not report it within ten days.
Obligation to Report: The faculty recognizes that academic dishonesty is so serious as to warrant separate attention. Therefore, this policy is designed to make responsibilities clear and to describe the process by which the faculty and administration deal with alleged violations of the policy. Each course instructor retains the right and the responsibility to administer grades in their respective courses, but if grades are assigned through the process stated in this policy, they cannot be changed by the course instructor.
Because academic integrity is fundamental to the pursuit of knowledge and truth and is the heart of the academic life of the Crummer School, it is the responsibility of each member of the school to practice it and to report apparent violations. All students, faculty, and staff are required to report violations by filling out an Academic Honor Code referral in MyRollins or by contacting the Associate Dean directly. All referrals are kept confidential.
- If a faculty member has reason to believe that a violation of the Academic Honor Code has occurred, he/she may have an initial meeting with the student to determine if a violation has occurred. This initial meeting is to clarify if a violation has occurred and not to determine if a known violation is to be reported. If the faculty member believes that a violation has occurred, he/she is required to report it through MyRollins or notify the Associate Dean. All alleged violations must follow the academic integrity reporting process.
- Students who commit acts of academic dishonesty may demonstrate their renewed commitment to academic integrity by reporting themselves in writing through a link on MyRollins or by contacting the Associate Dean. Self-reporting does not eliminate the possibility of an appropriate penalty for the infraction.
- If a student has reason to believe that a violation of academic integrity has occurred, he/she is required to report it through MyRollins or by contacting the Associate Dean. The student who has witnessed a violation can, but is not required to, encourage the student suspectedof the violation to self-report. If the student refuses to self-report, then the student that witnessed the violation must report it to the school.
- Staff members who believe they have witnessed a violation may also fill out an academic honor code referral through MyRollins or notify the Associate Dean.
These academic honor code referrals are forwarded to the Associate Dean. Allegations must be submitted in writing within ten days of the discovery. The complaint should indicate all relevant details, includingnames of witnesses.
The following steps will be taken when an academic honor code referral is submitted:
- The Associate Dean will notify the accused student in writing of the specific charges thathave been made and the steps that will be taken under this policy.
- The Associate Dean will alert the Academic Integrity Chairperson (a faculty member appointed by the Dean), and the Director of Student Success.
- The Academic Integrity Chairperson, the Associate Dean, and Director of Student Success (the “Initial Panel”) will conduct a hearing on the merits of the alleged violation. If any of the members of the Initial Panel are not able to serve for any reason, the Dean shall appoint a replacement. The accused student will be notified in writing by the Associate Dean of the time and place of this hearing. The accused student has the right to appear before the Initial Panel and speak on his/her own behalf, to review, hear and rebut any evidence presented. The student may bring a representative to the Initial Panel’s hearing to provide the accused student with advice and counsel, but the accused student’s representative may not serve as the accused student’s advocate during the hearing or question witnesses or present evidence. The accused student is permitted to remain in the hearing room during the entire hearing of the Initial Panel but will be asked to leave during the Initial Panel’s deliberation.
- The Initial Panel may ask the course instructor for input on specific assignments, grading and other items related to the coursework in question.
- After hearing and deliberation, the Initial Panel shall make a determination as follows
a. The Initial Panel may determine by majority vote the allegations are unfounded and no further action is necessary.
b. The Initial Panel may determine that the allegations are true and decide on a suitable penalty. The penalty may include but is not limited to any combination of the following: grade on the specific course work in question; final grade for the entire course; special assignment on ethics and integrity; public apology to classmates and faculty; continued enrollment with conditions, probation; suspension; dismissal, or any other penalty deemed appropriate by the Initial Panel. If the Initial Panel decides that suspension or dismissal from program is to be imposed, the case must be sent forreview to an Academic Integrity Committee that is appointed by Dean.
6. If the Initial Panel determines by majority vote that no violation has occurred, the student is so notified and no further action is taken.
7. If the Initial Panel determines by majority vote that a violation has occurred and imposes a penalty, the student is notified through a sanction letter from the Associate Dean. The letter shall be placed in the student’s file for a specified period of time as determined by the Initial Panel. This letter will contain the description of the allegations, the basis for the decision, the terms of the penalty and the student’s further rights to appeal. The matter is then reported to the Crummer faculty at their next regularly scheduled facultymeeting.
The accused student has the right to appeal the decision by the Initial Panel. All appeals must be made by the designated date in the sanction letter. If the student disagrees with a decision reached by the Initial Panel, the student may appeal in writing to the Dean and request that the case be reviewed by an Academic Integrity Committee.
If the Initial Panel determines that suspension or dismissal from the program is the appropriate penalty or the accused student otherwise appeals the decision of the Initial Panel, the case will be heard by an academic integrity committee (the “Academic Integrity Committee”). The Academic Integrity Committee shall consist of three fulltime Crummer faculty members - two who have not taught the accused student in class, plus the Academic Integrity Chairperson. If any of the members of the Academic Integrity Committee are not able to serve for any reason, the Dean shall appoint a replacement. The Academic Integrity Committee shall conduct a hearing to review the case and make a recommendation to the Dean of the Crummer School as to the merits of the accusation and any penalty imposed. The accused student will be notified in writing by the Associate Dean of the time and place of the meeting of the Academic Integrity Committee. The accused student has the right to appear before the Academic Integrity Committee and to speak on his/her behalf, to hear, review and rebut any evidence presented. The student may bring a representative to the Academic Integrity Committee’s hearing to provide the accused student with advice and counsel, but the accused student’s representative may not serve as the accused student’s advocate during the hearing or question witnesses or present evidence. The accused student is permitted to remain in the hearing room during the entire hearing of the Academic Integrity Committee but will be asked to leave during the committee’s deliberation. If the Academic Integrity Committee determines thatno violation has occurred, the student is so notified and no further action is taken. If the Academic Integrity Committee determines that a violation has occurred, the Academic Integrity Committee shall send its recommendation in writing to the Dean.
The Dean then reviews all material provided and makes a final decision. The Associate Dean notifies the accused student of the Dean’s decision by letter. If the student is determined to have violated the policy, the letter is inserted in the student’s file for a specified period of time determined by the Academic Integrity Committee. The letter will include the allegation(s), the basis for the decision, and the terms of the penalty, if any.The matter is then reported to the Crummer faculty at their next regularly scheduled faculty meeting.
If the Initial Panel decides to suspend or dismiss a student from the program the student may remain registered in their courses in that current term. However, the student will be suspended or dismissed immediately if the decision of suspension or dismissal is affirmed by the Dean. The student cannot register in any future terms until a final decision is made by the Dean.
If the decision to suspend or dismiss a student is affirmed, the student will receive the grade of “W” in all courses the student is currently enrolled. A notification of “Code of Conduct Dismissal” will be placed in the student’s file and transcript.
Transcripts and Student Records
Access to Student Records (FERPA)
Rollins College complies with the Family Educational Rights and Privacy Act (FERPA). The Act is as follows:
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”
- Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
- Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
- Parents or eligible students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by [Rollins College] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Compliance Office
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
- Parents or eligible students have the right to provide written consent before the university discloses personally identifiable information (PII) from the student’s educational records. [Rollins College] must have written permission from the parent or eligible student in order to release any information from a student’s education record. [Under FERPA, however, Rollins College is permitted] to disclose those records, without consent, to the following parties or under the following conditions (34 CFR §99.31):
- School officials with legitimate educational interest;
- Other schools to which a student seeks or intends to enroll;
- Specified officials, such as Federal, State, or local educational authorities, for the purposes of audit or evaluation of supported educational programs, or enforcement of compliance with legal requirements relating to those programs;
- Appropriate parties in connection with financial aid to a student;
- Organizations conducting certain studies for or on behalf of the school;
- Accrediting organizations;
- To comply with a judicial order or lawfully issued subpoena;
- Appropriate officials in cases of health and safety emergencies;
- State and local authorities, within a juvenile justice system, pursuant to specific State law;
- Parents of an “eligible student” to his or her parents if the student is a “dependent student,” as defined in Section 152 of the Internal Revenue Code. Generally, if either parent has claimed the student as a dependent on the parent’s most recent income tax statement, the school may non-consensually disclose the student’s education records to both parents;
- A victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding:
- The general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her; and
- Parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.
[Rollins College] may also disclose, without consent, “directory information.” “Directory information” is personally identifiable information that is not generally considered harmful or an invasion of privacy if disclosed and may include information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, [Rollins College] must inform parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. [Rollins College] must notify parents and eligible students annually of their rights under FERPA. The actual means of notification…is left to the discretion of each school.
Under FERPA, Rollins College may define and disclose “directory information” provided that students and/or parents are notified of items that are deemed to be “directory information.” As such, Rollins College defines “directory information” as including the following, as applicable:
- Telephone number
- E-mail address
- Date and place of birth
- Individually identifiable photographs of the student solicited or maintained directly by Rollins as part of the educational record
- Enrollment status, full-/part-time classification, and class level
- College/division, dates of attendance, and class schedule
- Major and minor field(s) of study
- Expected and actual graduation date
- Degrees, awards, and honors received
- Official athletic participation and athlete height and weight
- Name and location of most recent previously attended educational institution
U.S. Department of Education
http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html & http://www2.ed.gov/policy/gen/guid/fpco/ferpa/parents.html
Cornell University Law School Legal Information Institute
Retention of Records
The Office of Student Records at Rollins College retains records and registration documents according to the guidelines established by the American Association of Collegiate Registrar and Admissions Officers (AACRAO). Academic records, change of grade forms, original grade sheets, and graduation lists are considered permanent and are not discarded. Records are kept from one (1) to five (5) years after graduation or date of last attendance. Written records retention policies are available from the Office of Student Records.
The Registrar’s Office produces official and unofficial transcripts of students’ academic work at Rollins College. Official transcripts of the College include the following information: course prefix and number, course title, grades, term and cumulative grade point averages, earned hours, academic standing, date of graduation and degrees, certifications or academic honors earned, and, if appropriate, transfer or affiliated coursework and transfer grades.
Rollins College and Scrip-Safe have partnered together to provide current students and alumni with access to an online ordering system through a secure website. Official transcripts can be emailed only if the recipient will accept it through email. Students may also provide a mailing address to have an official transcript sent through the postal service or can request student pickup. For instructions, visit https://www.rollins.edu/registrar/transcript-requests/). Please note that transcripts will not be issued for persons on Student Account Services Hold or in default of a student loan.