Jun 24, 2024  
2023-24 Crummer Graduate School of Business 
    
2023-24 Crummer Graduate School of Business

Academic Policies (EDBA)


Academic Policies – Executive Doctorate

Maintenance of Good Standing

Academic Probation, Separation, Suspension, Dismissal

Continuous Matriculation

Time Limitation

Leave of Absence from Graduate Study

Withdrawal, Resignation and Reinstatement

Graduation

Registration

Grades

Exceptions to Regulations/Appeals

Academic Integrity Policy

Access to Student Records (FERPA)

Transcripts

 

Maintenance of Good Standing

A student maintains standing in the Crummer Graduate School of Business by being registered each fall, spring, and summer semester unless on an official leave of absence which has been approved by the Associate Dean of Crummer. EDBA students enrolled in at least six credit hours in both the fall and spring semesters and three credit hours in the summer are considered full-time students. A student in good standing meets the standards set by the academic department and the Crummer School and demonstrates normal progress toward fulfillment of the stated requirements at levels of quality without warning or probation or extension of the allowable time limit for degree completion.

Academic Probation, Separation, Suspension, Dismissal

Degree candidates are required to complete all requirements stated on their Program of Study with a minimum grade point average of 3.0. Doctoral students whose cumulative GPA average falls below 3.0 will  be placed on probation.

A student will be subject to separation from the College for any of the following reasons:

  • In each subsequent term the student’s GPA fails to be 3.0 or higher, they will be automatically dismissed from the program.

  • Doctorial students whose cumulative GPA average falls below 2.65 will automatically be dismissed from the program.

  • Failure to receive a grade of “P” in any EDBA courses designated as “Pass/Fail”.

  • Failure to make progress towards degree completion. If the student is not making satisfactory progress towards degree completion, and it has been judged that the student is unlikely to be successful in working independently and productively toward the completion of the dissertation research, the EDBA Academic Committee will make a recommendation to the Crummer administration as to potential academic separation.

  • In addition to actions based on academic standards, on recommendation of faculty members, the Associate Dean of Crummer by the authority of the Dean can suspend or separate a student from the College for failure to maintain appropriate standards of conduct and integrity. Such a suspension or separation will be implemented only for serious breaches of conduct that threaten to compromise the standards of Crummer or create concern for the safety and welfare of others. In the event of such suspension or separation, the student will be entitled to an appeal through the grievance procedure of the Crummer Graduate School of Business or the appropriate Rollins College policy.

Continuous Matriculation

EDBA students are expected to be continuously enrolled in the program from the first credited registration until successful completion of the degree. The program is designed to be completed within three years of the first credited registration. After the third year of the program, students who have not completed degree requirements will be required to be registered every semester in continuous dissertation advisement. Upon the approval of the student’s faculty advisor, the student will be registered in the six-credit hour course - DIS 704 Dissertation Continuation and pay the stated tuition. At this stage, this process will continue until completion (not to exceed seven years) or separation from the program.

A student who is discontinued for breach of continuous attendance will lose the option of fulfilling the degree requirements originally listed in his/her official program of study already on file and will instead be subject to the degree requirements in effect at the time the student resumes his/her attendance.

Time Limitation

EDBA students have five consecutive calendar years from the semester of the first credited registration, including leaves of absence, to complete all requirements for the degree. Any EDBA student who fails to complete the requirements within the five-year limit will be subject to separation from further study unless granted an extension by the EDBA Academic Committee subject to the recommendation of the student’s faculty advisor or dissertation committee. An extension may be granted if the student and his or her advisor work out a plan of action for completion within an additional one- to two-year time frame. The request must be made in writing by the student and supported by the advisor, then submitted to the EDBA Academic Director for consideration by the EDBA Academic Committee. Students who fail to complete degree requirements after 7 years will be automatically removed from the EDBA program.

Leave of Absence from Graduate Study

Students in the EDBA program are expected to pursue their studies according to a systematic plan each year. Although this should be avoided vigorously, if a student finds it necessary to interrupt his or her studies before completion of the doctorate program a leave of absence must be requested. A leave of absence is not to be requested unless the circumstances are such that the student cannot continue graduate study. Under such circumstances, the student must request in writing a leave of absence for a period not to exceed two consecutive regular academic semesters. In exceptional circumstances, the leave can be extended for another two semesters. However, the maximum amount of leave permitted per graduate program is four semesters. The reason for the leave must be stated clearly, and the request must be submitted to the EDBA Academic Director for consideration by the EDBA Academic Committee with the written endorsement of the student’s academic advisor or dissertation committee. The EDBA Academic Committee will subsequently make a recommendation to the Crummer administration. During a leave of absence, the student must not seek aid from faculty members or use of the facilities of the college. Research projects ongoing will not be permitted during a leave of absence. Students may not take exams or defend dissertations while on a leave of absence.

  • A leave of absence does not extend the maximum time permitted for the completion of degree requirements, and a leave cannot be taken while students are on extension of the five-year limit.

  • At the expiration of the leave the student must resume registration unless formally granted an extension of the leave. Retroactive leaves are not permitted. A student who is granted a maternity or paternity leave of absence related to infant care, as well as those who must fulfill military duty obligations, can petition to extend the five-year time limit associated with completion of the degree. The length of the extension may not exceed two years. 

  • International students should consult with the Director of International Student and Scholar Services regarding the effect of a medical leave on their immigration and visa status.

  • Students receiving financial aid (grants, loans, veteran’s benefits and/or scholarships) should consult with the Office of Financial Aid before requesting a medical leave to determine the impact on their financial aid when they leave and/or return.

Withdrawal, Resignation and Reinstatement

Students must maintain continuous registration throughout their degree programs unless granted an official leave of absence. Students who have a financial hold status on their account will not be permitted to be registered for their next term until the hold has been lifted by the Student Account Services Office. Any student who has been withdrawn from their program must petition for reinstatement in order to continue doctoral study. The petition must be approved by the student’s advisor or dissertation committee and the EDBA Academic Committee in consultation with the Crummer Registrar before the student may be registered for further course work. In each case of readmission, the official letter will state the terms of readmission, including future time limits for the degree program, and the past course work that will be credited toward the degree. If more than 24 months have elapsed since the last registration, students may have to resubmit file materials if requested by the Crummer School.

Graduation

An EDBA candidate for a degree awarded by the Crummer Graduate School of Business at Rollins College must submit an application for the degree by the deadline established for that semester.

  • Students are encouraged to contact the Crummer assistant registrar at the beginning of the semester in which they intend to graduate to obtain graduation details.

  • The candidate must meet all the deadlines for completion of degree requirements set forth in their original plan of study.

  • All candidates must be registered for credit and in good standing during the semester in which the degree is awarded. 

  • The Crummer School conducts one commencement per year in May. A student whose final dissertation defense occurs after that time will graduate at the next scheduled degree conferral date.

Delayed Graduation

It is a requirement of the Crummer School that a student be registered for credit in the semester in which he or she completes all the requirements to graduate in accordance with established deadlines for that semester. For a student completing dissertation research the completion of all requirements to graduate is sometimes not easily predicted, making it difficult to adhere to specific scheduled deadlines.

  • If a student will not be able to meet the degree requirements to graduate in one semester, but will finish before the next semester begins, he or she can petition for a waiver of the requirement to be registered in the semester of graduation.

  • To be granted a waiver of registration students must be registered for the dissertation credit hours in the semester (fall, spring, or summer session) immediately preceding the semester of graduation, complete all degree requirements including a current application to graduate, and submit all required materials to the Crummer School by the last day scheduled for the drop/add period of the next semester.

  • A student who qualifies for the waiver will be awarded the degree at the next graduation without the need to be registered or to pay a special fee.

  • If a student fails to meet the waiver deadline, he or she will be required to register for the appropriate dissertation credit hours in the next semester, and to reapply for graduation in that semester.

Graduating with Honors

Students who complete their program with a cumulative grade point average of 3.85 or higher will receive the distinction of graduating with honors.

Registration

Executive DBA students will be automatically registered for all their classes at Crummer.

Course Withdrawal 

Students may withdraw from classes up until the mid-point of the term by filling out a withdrawal form. This decision must be made in consultation with the faculty advisor or dissertation committee. Students who withdraw from a course will receive a grade of “W” on their transcript. While it is expected that students will extend the courtesy of informing the instructor of an impending withdrawal, this action alone will not suffice as an official withdrawal. A withdrawal form must have the faculty advisor’s approval/signature and be submitted to crummerregistrar@rollins.edu.prior to the mid-term deadline. The refund policy with specific dates for withdrawal is published on the Student Account Services website. Students who withdraw after the mid-point of the term or stop attending class without notifying the Crummer assistant registrar will receive an “F” in the course. This grade is equivalent to a failure and will be factored into the student’s GPA. Students who do not attend a class they have been registered for will receive a failing grade at the end of the semester. Medical withdrawals will be considered on a case-by-case basis.

All international students in F-1 or J-1 status must receive permission from the International Student Services Director prior to dropping any courses that would bring them below the full-time semester minimum. Failure to receive prior permission may result in a termination of the student’s immigration status.

Students receiving financial aid (grants, loans, veteran’s benefits, and/or scholarships) should consult with crummerregistrar@rollins.edu prior to dropping any courses that would bring them below the full-time and/or part-time semester minimum to find out if it will have an impact on their financial aid.

Grades

Grades are available within two weeks after each term has ended.

Please note - GPA, hours earned, etc., will not be accurate until after all administrative processes are complete. GPAs are not rounded.

Grades are reported as follows. 

A, A-  Indicates consistently excellent work.

B+, B, B-  Indicates work that is of the quality expected in graduate study.

C+, C, C- Indicates work that is below the quality expected in graduate study.

F  Indicates work that is unacceptable in graduate-level study.

 Indicates that the student and instructor have had a verbal agreement that outstanding work will be completed at a later date (Incomplete) and no later than the mid-point of the following term (unless otherwise noted by the instructor).  If the work is not completed by the agreed-upon date the grade will be changed to an F.  

W  Withdrawal

CR, NCR (Credit or No Credit) may only be assigned for specifically designated courses.

 

Grading Scale - The following scale is assigned for each letter graded course:

 

A

≥ 93%

C+

≥ 77%, < 80%

A-

≥ 90%, < 93%

C

≥ 73%, < 77%

B+

≥ 87%, < 90%

C-

≥ 70%, < 73%

B B-

≥ 83%, < 87%

≥ 80%, < 83%

F

< 70%

Grading System - The following quality points are assigned for each terms letter grade:

A

4.00

C+

2.33

A-

3.67

C

2.00

B+

3.33

C-

1.67

B

3.00

F

0.00

B-

2.67

 

 

 

Failing Grade Policy

Should a student receive an F for a course they must retake that same course until they achieve a passing grade. The original F will remain on the transcript and be averaged into the student’s overall GPA. In cases where the GPA falls below 2.65 the student will automatically be dismissed from the program. Student is responsible for paying tuition in advance on or before the first day of the term.

Exceptions to Regulations/Appeals

Students have the right to petition for exceptions to policies. Such a petition should be addressed to the Associate Dean. Depending on the relevant policy area, the student’s advisor or dissertation committee and/or the EDBA Academic Committee must endorse the petition. Generally, student complaints fall in one of the following categories:

  • Admission appeals. For the EDBA, the admission process consists of two steps - an admissions committee and the EDBA academic committee. Once the admissions committee completes its initial screening process, they will forward to the EDBA academic committee recommendations for candidates to receive a second interview from that committee. Ultimately, the EDBA academic committee will send back to admissions the list of candidates to be offered admission. Regarding admission denials - all decisions are final. Prospective students can in writing request a conversation with the Director of Admissions to determine ways to improve their candidacy if they choose to reapply. Students should not under any circumstances direct such correspondence to members of the EDBA academic committee.

  • Academic Policy appeals. Students should submit to the Associate Dean a letter outlining their appeal with any supporting documentation. The Associate Dean submits the appeal to a faculty committee on academic standards. The decision of this committee is final.

  • Grade appeals.  Students must arrange to meet with the instructor to determine whether an error has been made or the instructor wishes to reconsider the grade. This must occur within 30 days from when grades are posted to Foxlink. Students who still question their grades after consultation with the instructor should document their reasons for the grade dispute and submit documentation to the Associate Dean. The Dean reviews the appeal and then determines whether or not there is merit to the appeal and whether or not it should be sent to the EDBA academic committee. After a thorough investigation by the EDBA academic committee, the committee submits its decision to the Dean. The decision of the Dean, based on the recommendation of the EDBA academic committee, is final. The Associate Dean’s Office will communicate the final decision to the student.

  • Academic Integrity appeals. This is included in the Academic Integrity Policy which is read and signed by the student at the start of the program.

Academic Integrity Policy

Our philosophy is to practice a standard of academic integrity that will help our students succeed in their careers and attain their life goals.

Our expectation is that faculty, staff, students, and alumni will maintain the highest academic ethical standards. Leadership is a cornerstone of the Crummer experience and academic integrity is a foundation of leadership.

Our policy is to incorporate academic integrity into a framework of learning. Students who do not adhere to Crummer’s academic policy will meet with an Academic Integrity Panel to discuss their alleged infraction(s). The panel will guide and counsel those students such that the incident(s) and consequence(s) constitute an opportunity to learn.

Definitions

We define a failure of academic integrity as failing to maintain the high standards of ethical academic behavior that we demand of all members of the Crummer Graduate School of Business. The academic integrity policy relates to all coursework both in and out of the classroom. Failure of academic integrity includes, but is not limited to:

  1. PLAGIARISM. Offering the words, facts, or ideas of another person as your own in any academic exercise. Self- plagiarism – the undisclosed reuse of significant portions of your own previously submitted writings in subsequent assignments, articles or reports.*
  2. CHEATING. Using or attempting to use unauthorized materials, information, or study aids in an academic exercise. This includes sharing knowledge of previously administered or current tests. The keeping of tests, papers, and other assignments belonging to former or current students is prohibited. Use of external assistance (e.g., books, notes, websites, calculators, conversations with others) in completing an “in class” or “take home” examination, unless specifically authorized by the professor, is prohibited.
  3. UNAUTHORIZED COLLABORATION. Collaboration, without specific authorization by the professor, on homework assignments, exam preparations, research projects, take home exams, essays, or other work for which you will receive academic credit.
  4. SUBMISSION OF WORK PREPARED FOR ANOTHER COURSE. Resubmitting previous work, in whole or in part, for a current assignment without the consent of the current professor(s).*
  5. FABRICATION. Misrepresenting, mishandling, or falsifying information in an academic exercise. For example, creating false information for a bibliography, inventing data for an assignment, or representing a quotation from a secondary source (such as a book review or a textbook) as if it were a primary source.
  6. FACILITATING ACADEMIC DISHONESTY. Helping another student commit an act of academic dishonesty.
  7. VIOLATION OF TESTING CONDITIONS. Looking at other students’ answers, allowing other students to look at your test, texting or instant messaging during an exam, and working past the allotted time are just a few examples where test conditions may be considered to be violated.
  8. LYING. Lying is the making of a statement that one knows to be false with the intent to deceive. It includes actions such as (a) lying to faculty, administrators, or staff, and (b) lying to a fellow student.
  9. TEAMS. The Crummer faculty and administration views any Academic Integrity Code violation committed by a team member or members of a team on any team presentations and/or team assignments to be a violation by the entire team.
  10. FAILURE TO REPORT AN HONOR CODE VIOLATION. Failure to report occurs when a student has knowledge of or is witness to an act in violation of the Academic Integrity Policy and does not report it within ten days.

*Note: EDBA students may freely re-use any unpublished, sole-authored work they have previously submitted for Crummer courses in the Integrative Experience (RMC 712) class, and in their dissertation, without citations to these earlier submissions. Published work, and the work of other authors, must always be properly cited.

Obligation to Report

The faculty recognizes that academic dishonesty is so serious as to warrant separate attention. Therefore, this policy is designed to make responsibilities clear and to describe the process by which the faculty and administration deal with alleged violations of the policy. Each course instructor retains the right and the responsibility to administer grades in their respective courses, but if grades are assigned through the process stated in this policy they cannot be changed by the course instructor.

Because academic integrity is fundamental to the pursuit of knowledge and truth and is the heart of the academic life of the Crummer School, it is the responsibility of each member of the school to practice it and to report apparent violations. All students, faculty, and staff are required to report violations by filling out an Academic Honor Code referral in Foxlink or by contacting the Associate Dean of Academics directly.

If a faculty member has reason to believe that a violation of the Academic Honor Code has occurred, he/she may have an initial meeting with the student to determine if a violation has occurred. This initial meeting is to clarify if a violation has occurred and not to determine if a known violation is to be reported. If the faculty member believes that a violation has occurred, he/she is required to report it through Foxlink or notify the Associate Dean of Academics. All alleged violations must follow the academic integrity reporting process.

Students who commit acts of academic dishonesty may demonstrate their renewed commitment to academic integrity by reporting themselves in writing through a link on Foxlink or by contacting the Associate Dean of Academics. Self-reporting does not eliminate the possibility of an appropriate penalty for the infraction.

If a student has reason to believe that a violation of academic integrity has occurred, he/she is required to report it through Foxlink or by contacting the Associate Dean of Academics. The student who has witnessed a violation can, but is not required to, encourage the student suspected of the violation to self-report. If the student refuses to self-report, then the student that witnessed the violation must report it to the school.

Staff members who believe they have witnessed a violation may also fill out an academic honor code referral through Foxlink or notify the Associate Dean of Academics.

These academic honor code referrals are forwarded to the Associate Dean of Academics. Allegations must be submitted in writing within ten days of the discovery. The complaint should indicate all relevant details, including names of witnesses.

Process

The following steps will be taken when an academic honor code referral is submitted:

  1. The Associate Dean will notify the accused student in writing of the specific charges that have been made and the steps that will be taken under this policy.

  2. The Associate Dean will alert the Academic Integrity Chairperson (a faculty member appointed by the Dean), and the Director of Student Success.

  3. The Academic Integrity Chairperson, the Associate Dean, and the Director of Student Success (the “Initial Panel”) will conduct a hearing on the merits of the alleged violation. If any of the members of the Initial Panel are not able to serve for any reason, the Dean shall appoint a replacement. The accused student will be notified in writing by the Associate Dean of the time and place of this hearing. The accused student has the right to appear before the Initial Panel and speak on his/her own behalf, to review, hear, and rebut any evidence presented. The student may bring a representative to the Initial Panel’s hearing to provide the accused student with advice and counsel, but the accused student’s representative may not serve as the accused student’s advocate during the hearing or question witnesses or present evidence. The accused student is permitted to remain in the hearing room during the entire hearing of the Initial Panel but will be asked to leave during the Initial Panel’s deliberation.

  4. The Initial Panel may ask the course instructor for input on specific assignments, grading, and other items related to the coursework in question.

After hearing and deliberation, the Initial Panel shall make a determination as follows:

  • The Initial Panel may determine by majority vote the allegations are unfounded and no further action is necessary.

  • The Initial Panel may determine that the allegations are true and decide on a suitable penalty. The penalty may include but is not limited to any combination of the following: grade on the specific course work in question; final grade for the entire course; special assignment on ethics and integrity; public apology to classmates and faculty; continued enrollment with conditions, probation; suspension; dismissal, or any other penalty deemed appropriate by the Initial Panel. The initial panel decides that suspension or dismissal from the program is to be imposed, and the case must be sent for review to an Academic Integrity Committee that is appointed by Dean.

  • If the Initial Panel determines by majority vote that no violation has occurred, the student is notified, and no further action is taken.

  • If the Initial Panel determines by a majority vote that a violation has occurred and imposes a penalty, the student is notified through a sanction letter from the Associate Dean. The letter shall be placed in the student’s file for a specified period of time as determined by the Initial Panel. This letter will contain the description of the allegations, the basis for the decision, the terms of the penalty, and the student’s further rights to appeal. The matter is then reported to the Crummer faculty at their next regularly scheduled faculty meeting

Academic Integrity Appeals

The accused student has the right to appeal the decision by the Initial Panel. All appeals must be made by the designated date in the sanction letter. If the student disagrees with a decision reached by the Initial Panel, the student may appeal in writing to the Dean and request that the case be reviewed by an Academic Integrity Committee.

If the Initial Panel determines that suspension or dismissal from the program is the appropriate penalty or the accused student otherwise appeals the decision of the Initial Panel, the case will be heard by an academic integrity committee (the “Academic Integrity Committee”). The Academic Integrity Committee shall consist of three full-time Crummer faculty members - two who have not taught the accused student in class, plus the Academic Integrity Chairperson. If any of the members of the Academic Integrity Committee are not able to serve for any reason, the Dean shall appoint a replacement. The Academic Integrity Committee shall conduct a hearing to review the case and make a recommendation to the Dean of the Crummer School as to the merits of the accusation and any penalty imposed. The accused student will be notified in writing by the Associate Dean of Academics of the time and place of the meeting of the Academic Integrity Committee. The accused student has the right to appear before the Academic Integrity Committee and to speak on his/her behalf, to hear, review and rebut any evidence presented. The student may bring a representative to the Academic Integrity Committee’s hearing to provide the accused student with advice and counsel, but the accused student’s representative may not serve as the accused student’s advocate during the hearing or question witnesses or present evidence. The accused student is permitted to remain in the hearing room during the entire hearing of the Academic Integrity Committee, but will be asked to leave during the committee’s deliberation. If the Academic Integrity Committee determines that no violation has occurred, the student is so notified and no further action is taken. If the Academic Integrity Committee determines that a violation has occurred, the Academic Integrity Committee shall send its recommendation in writing to the Dean.

The Dean then reviews all material provided and makes a final decision. The Associate Dean notifies the accused student of the Dean’s decision by letter. If the student is determined to have violated the policy, the letter is inserted in the student’s file for a specified period of time determined by the Academic Integrity Committee. The letter will include the allegation(s), the basis for the decision, and the terms of the penalty, if any. The matter is then reported to the Crummer faculty at their next regularly scheduled faculty meeting.

If the Initial Panel decides to suspend or dismiss a student from the program the student may remain registered in their courses in that current term. However, the student will be suspended or dismissed immediately if the decision of suspension or dismissal is affirmed by the Dean. The student cannot register in any future terms until a final decision is made by the Dean.

If the decision to suspend or dismiss a student is affirmed, the student will receive the grade of “W” in all courses the student is currently enrolled. A notification of “Code of Conduct Dismissal” will be placed in the student’s file and transcript.

Access to Student Records (FERPA)

Rollins College complies with the Family Educational Rights and Privacy Act (FERPA). The Act is as follows:

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”

  • Students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
  • Students have the right to request that a school correct records which they believe to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by [Rollins College] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Compliance Office
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

Students have the right to provide written consent before the university discloses personally identifiable information (PII) from the student’s educational records. [Rollins College] must have written permission from the student in order to release any information from a student’s education record. [Under FERPA, however, Rollins College is permitted] to disclose those records, without consent, to the following parties or under the following conditions (34 CFR §99.31):

  • School officials with legitimate educational interest;
  • Other schools to which a student seeks or intends to enroll;
  • Specified officials, such as Federal, State, or local educational authorities, for the purposes of audit or evaluation of supported educational programs, or enforcement of compliance with legal requirements relating to those programs;
  • Appropriate parties in connection with financial aid to a student;
  • Organizations conducting certain studies for or on behalf of the school;
  • Accrediting organizations;
  • To comply with a judicial order or lawfully issued subpoena;
  • Appropriate officials in cases of health and safety emergencies;
  • State and local authorities, within a juvenile justice system, pursuant to specific State law;
  • Parents of an “eligible student” to his or her parents if the student is a “dependent student,” as defined in Section 152 of the Internal Revenue Code. Generally, if either parent has claimed the student as a dependent on the parent’s most recent income tax statement, the school may non-consensually disclose the student’s education records to both parents;
  • A victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding:
  • The general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her; and
  • Parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.

[Rollins College] may also disclose, without consent, “directory information.” “Directory information” is personally identifiable information that is not generally considered harmful or an invasion of privacy if disclosed and may include information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, [Rollins College] must inform parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. [Rollins College] must notify parents and eligible students annually of their rights under FERPA. The actual means of notification…is left to the discretion of each school.

Under FERPA, Rollins College may define and disclose “directory information” provided that students and/or parents are notified of items that are deemed to be “directory information.” As such, Rollins College defines “directory information” as including the following, as applicable:

  • Name
  • Address
  • Telephone number
  • E-mail address
  • Date and place of birth
  • Individually identifiable photographs of the student solicited or maintained directly by Rollins as part of the educational record
  • Enrollment status, full-/part-time classification, and class level
  • College/division, dates of attendance, and class schedule
  • Major and minor field(s) of study
  • Expected and actual graduation date
  • Degrees, awards, and honors received
  • Official athletic participation and athlete height and weight
  • Name and location of most recent previously attended educational institution

Sources: 

U.S. Department of Education

http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html &  http://www2.ed.gov/policy/gen/guid/fpco/ferpa/parents.html

Cornell University Law School Legal Information Institute

http://www.law.cornell.edu/uscode/html/uscode26/usc_sec_26_00000152–000-.html

Retention of Records

The Office of Student Records at Rollins College retains records and registration documents according to the guidelines established by the American Association of Collegiate Registrar and Admissions Officers (AACRAO). Academic records, change of grade forms, original grade sheets, and graduation lists are considered permanent and are not discarded. Records are kept from one (1) to five (5) years after graduation or date of last attendance. Written records retention policies are available from the Office of Student Records.

Transcripts

The Registrar’s Office produces official and unofficial transcripts of students’ academic work at Rollins College. Official transcripts include the following information: course prefix and number, course title, grades, term and cumulative grade point averages, earned hours, academic standing, date of graduation and degrees, certifications or academic honors earned, and, if appropriate, transfer or affiliated coursework and transfer grades.

Rollins College and Parchment have partnered together to provide current and former students with access to an online ordering system through a secure website. Official transcripts can be emailed only if the recipient will accept it through email. Students may also provide a mailing address to have an official transcript sent through the postal service or can request student pickup. For instructions, visit https://www.rollins.edu/registrar/transcript-requests/). Please note that transcripts will not be issued for when a student has an outstanding financial obligation to the college.